Frequently Asked Questions
What are the benefits of hosting?Click to Open
Having people from different cultures and backgrounds increases diversity and creates a more dynamic professional environment that fosters new ideas and ways of doing business. International trainees can help your company gain insights into countries or regions that you currently do business in. If you have international sister or parent companies, J-1 trainings can serve as a way to develop talent and facilitate training for international employers.
How do I get started?Click to Open
Once you identify a candidate, the trainee will contact the CIEE international representative in their home country to get started on their application materials. You will then be invited to complete an online training plan for your trainee.
What is a training plan?Click to Open
The training plan (or DS-7002) is a U.S. Department of State form that serves as the official outline of the proposed training. The training plan should demonstrate that the trainee will be under continuous supervision, learning new skills, participating in American cultural activities and not filling a job role. The training plan should be a collaboration between you and the trainee with agreed upon tasks and objectives that will be completed during the training. Depending on the length of the training, J-1 trainee training plans should have multiple phases and show a progression or rotation through departments. The training should be correlated with the trainee’s professional background.
How long does the application process take?Click to Open
CIEE advises applicants to allow at least 4-6 weeks for the application process from the time they accept training. Sometimes, the process can be expedited at an additional cost. Applicants should speak to their CIEE international representative if they have any questions about processing times.
What are my responsibilities as the host organization?Click to Open
As a host organization, you must provide your trainee with a structured and guided training and continuous supervision and feedback. They must train for a minimum of 32 hours per week and be provided any resources they need to complete their tasks, including their own workspace with a computer, phone, and any other needed equipment. Host organizations must also actively engage their trainee in American cultural activities, preferably outside of work responsibilities.
How do we pay an international trainee?Click to Open
J-1 trainees can be either paid or unpaid. If they are receiving a stipend, they should be on-boarded and paid through payroll just like a regular employee. J-1 trainees should not be paid as an independent contractor (1099). J-1 trainees are subject to federal, state, and local income taxes. J-1 trainees are not subject to Social Security, Medicaid, or federal unemployment taxes.
Can I hire my trainee after the training?Click to Open
No, the J-1 trainee visa is an exchange visa and trainees are expected to return to their home country at the end of their program.
Is there a fee associated with hosting?Click to Open
Host organizations are not subject to any CIEE fees for hosting a J-1 trainee. However, there are fees for the participant and some host organizations choose to provide assistance with these. For more information about program fees, the trainee can consult their CIEE international representative.
What is the difference between an intern and a trainee?Click to Open
J-1 interns should be enrolled in an academic institution or have graduated within 12 months of their internship start date. Some may have a little work experience, but for others this may be their first internship. J-1 trainees must have a diploma and 1 year of relevant work experience or, if they don’t have a degree, they have 5 years of relevant work experience. They may train for up to 18 months and their training is expected to be more advanced than an intern’s.
How long can I have a trainee for?Click to Open
All programs must be at least 3 weeks in length. The majority of trainees are allowed to train for up to 18 months, although some fields of training, such as Hospitality, are limited to 12 months. All interns are limited to 12 months in duration.
Can we extend the training? How does it work?Click to Open
Interns may extend their training up to 12 months. Trainees may extend their training up to 18 months, depending on their field. If your intern or trainee is interested in extending, they should reach out to the CIEE international representative they originally applied through to determine if they are eligible and to submit an extension application. As the host organization, you will be asked to submit a new phase of their training plan that demonstrates what new and more advanced skills the trainee will be learning during the extension. Please note that extension applications should be submitted 4-6 weeks before the last day on their training.
Will my company need to provide health insurance?Click to Open
No, CIEE participants are covered by CIEE health insurance for the duration of their time in the U.S. Full details on the insurance plan provided by CIEE are available on our insurance website.
Will my company need to provide coverage under a workers’ compensation policy?Click to Open
Yes, the U.S. Department of State requires all J-1 trainees to be covered by their host organization’s Worker’s Compensation policy, unless the organization is exempt by state law. In some cases, if the trainee is unpaid, CIEE can also accept coverage under a General Liability policy.
Can I host multiple trainees at the same time?Click to Open
Depending on the size of your organization, you may be eligible to host multiple CIEE trainees at once. CIEE looks for host organizations to have 5 full-time employees at the site of training for every intern or trainee in their office to insure each trainee receives appropriate supervision and resources.
Is there a minimum number of hours per week?Click to Open
J-1 trainees must train a minimum of 32 hours per week.