How to Host
Below is a basic guide to the process of hosting a CIEE-sponsored J-1 international intern or trainee. This guide starts at the point when a host organization and applicant have agreed on the internship or training and are ready to apply for our program. Please note that certain situations may not follow this exact scenario. If you are in direct contact with your applicant’s CIEE international representative, they may give you specific instructions that differ from those below.
CIEE advises applicants to allow at least four to six weeks for application processing.
STEP 1: APPLICANT CONTACTS CIEE INTERNATIONAL REPRESENTATIVE
The applicant contacts a CIEE international representative, who provides application materials and login information to the online training plan – a form that describes what the intern or trainee will do during their program.
STEP 2: AGREE ON TRAINING PLAN
The host organization and applicant work together to develop and agree (by electronic signature) on the content of the training plan.
STEP 3: SUBMIT APPLICATION AND TRAINING PLAN
The applicant submits a completed program application, which includes the training plan, to their CIEE international representative. The applicant or representative may contact your host organization at this stage for more information.
STEP 4: APPLICATION REVIEWED BY CIEE
The international representative sends the completed application to CIEE headquarters for review. CIEE will contact you at this stage to confirm details of the training.
STEP 5: CIEE APPROVES OR DENIES APPLICATION
While CIEE always looks to approve applications, we will objectively review the application to ensure it meets U.S. Department of State regulations and CIEE policies.
STEP 6: APPLICANT RECEIVES DS-2019 AND APPLIES FOR J-1 VISA INTERVIEW
The applicant receives Form DS-2019 from their international representative and schedules an interview for the J-1 Intern or Trainee visa with their nearest U.S. Embassy or U.S. Consulate.
STEP 7: APPLICANT RECEIVES J-1 VISA OR VISA APPLICATION IS DENIED
The applicant receives their J-1 visa. Then they travel to the U.S. to begin their internship or training program. Get ready to globalize your workplace!
Important Note On J-1 Visa Applications
Our rigorous application process, careful vetting of training plans, and thorough preparation of applicants ensures that most international interns and trainees receive their J-1 visas. However, it is solely the decision of the U.S. Embassy or U.S. Consulate to approve or deny an applicant’s visa application.