Becoming a Host Organization

While organizations of all types and sizes have embraced the diversity, team building, and cross-cultural understanding that come with hosting international interns and trainees, not every organization qualifies.

There are a number of factors that go into deciding whether a potential host organization is eligible to host an intern or trainee through CIEE. Some of these factors are stipulated by the U.S. Department of State, while others are standards CIEE has put in place as part of its efforts to maintain the quality of our programs.

Host organization requirements

Prospective host organizations must meet some basic requirements set by the U.S. Department of State. They must:

  • Prepare and adhere to a CIEE-approved training plan
  • Provide a suitable workspace and position-specific equipment
  • Offer ongoing supervision and evaluation of the intern or trainee
  • Have a workers’ compensation policy (or equivalent) that covers the intern or trainee
  • Hold an Employer Identification Number or Federal Tax Identification Number
  • Provide interns or trainees with access to opportunities for cultural exchange

Businesses like fast-food franchises, single-location retailers, economy motels, spas, gyms, and home offices generally are prohibited from hosting. In addition, there are specific guidelines for research positions, medical/clinical organizations, agricultural operations, hospitality positions, and any position that involves unskilled labor.

Our general training plan guidelines introduce the requirements of a good training plan to all potential host organizations. Industry specific guidelines are also available to help you understand the requirements of hosting an intern or trainee in your industry.

Site visits

Host organizations new to CIEE may require a site visit from a CIEE-designated representative, so we can ensure a positive, productive, and professional environment. This is a U.S. Department of State requirement. Visits are very short – 5 to 15 minutes – so they will be easy to fit into your schedule.

For some hosts, visits are not necessary. For example, you’re exempt if you have hosted an intern or trainee with CIEE within the last three years or you’re an academic institution, or federal, state, or local government office.

In addition, you’re exempt if you meet both of the following criteria:

  • You have more than 25 full-time staff members
  • You generate more than $3 million in annual revenue

If you’re not sure whether your organization is allowed to host, or you want to know more about position limitations and site visits, please give us a call at 1-888-369-1620 or send an email.