Information for Camp Exchange USA Host Employers
On June 22, the White House issued an Executive Order temporarily suspending visa issuance for several categories of the J-1 Exchange Visitor Program (EVP), including intern, trainee, teacher, camp counselor, au pair, and the summer work travel program. This order does not impact secondary student, research scholar, short-term scholar, specialist, and professor program categories.
This order also does not impact participants who are currently in the U.S., and they may continue with their programs as planned. Prospective participants who are outside of the U.S. are still eligible to participate if they have a visa in hand. However, all applicants who do not yet have their visa will be unable to travel to the U.S. on a CIEE program until further notice.
We advise all participants to communicate directly with their International Representative with questions.
CIEE believes that international exchange prepares the next generation of leaders to work across cultures and tackle global crises, such as COVID-19, that require global cooperation on solutions. We are working to support efforts to restore normal visa issuance for J-1 programs as soon as possible.
If you cannot find the answers you are looking for below, please contact us at email@example.com or 1-844-233-2467.
Summer 2020 Prospective Participants
CIEE is moving forward with Summer 2020 programming for all participants who have visas in hand as of June 22. We will only be permitting placements at select host employers who meet CIEE’s enhanced vetting measures.
Frequently Asked Questions
The below captures many of your Frequently Asked Questions (FAQs) and our most current guidance as your visa sponsor. These policies are based on the information available currently. CIEE continues to monitor the situation closely and will adjust the below guidance as needed to best ensure the health, safety and well-being of all parties involved.
CIEE has weathered chaotic events before and has always navigated a path through crisis with your partnership and support. We believe that the J-1 Exchange Visitor Program will be a critical public diplomacy tool for global recovery in the years ahead, and we look forward to continuing our partnership with you in this efforts.
I HAVE DECIDED THAT I NEED TO CANCEL SOME OF OR ALL MY CIEE CAMP EXCHANGE USA PARTICIPANTS. WHAT SHOULD I DO?Click to Open
- Please email us with this request at firstname.lastname@example.org as soon as possible.
- CIEE will process these cancellations for you and notify participants through their international representatives. We ask that you allow communicate cancellations to your participants and advise them to connect with their international representatives on the next steps.
- We are aware that some host employers and participants who have needed to cancel their job placement(s) have expressed interest in deferring until Summer 2021. We are exploring how we can support and facilitate this.
I AM WAITING FOR FURTHER GUIDANCE ON SUMMER CAMP REOPENING REQUIREMENTS IN MY STATE, HOW DO I SET THE ADJUSTED START DATES FOR MY COUNSELORS?Click to Open
Please contact CIEE at email@example.com with the tentative start date for your counselors as soon as possible. This will ensure that your counselors’ SEVIS record is kept up-to-date. There is a 10 day grace period before and after the DS-2019 start date when exchange visitors are allowed to enter the U.S.
WILL THERE BE DELAYS IN PARTICIPANT ARRIVALS?Click to Open
Yes, undoubtedly, many participants will be delayed in arriving to the workplace. We are closely monitoring delays but do not anticipate being able to give you specifics on delays for several weeks. These delays may be a result of several different factors including U.S. embassy closures, flight availability, and adjustments to university schedules.
WHEN WILL U.S. EMBASSIES REOPEN FOR SUMMER WORK TRAVEL J-1 VISA PROCESSING?Click to Open
CIEE is collecting information on when U.S. embassies hope to reopen but has not been made aware of any reopening of U.S. embassies abroad. Participants should continue to be in touch with their International Representatives for information on booking their appointments.
This website has been helpful in the past, however we know it may not be actively updated during these times.
ARE MY PARTICIPANTS STILL INTERESTED IN COMING ON THE PROGRAM? WHAT IS THE CANCELLATION POLICY?Click to Open
- Like the uncertainty you are experiencing, participants are also in a holding pattern to see how the coming weeks unfold.
- Each international representative has their own policy regarding cancellations. Please encourage all participants and their families to speak with their international representative regarding their concerns and to discuss their unique cancellation policy.
- You will receive notification by email of any cancelled participants as soon as CIEE is notified.
DO ANY OF MY PARTICIPANTS HAVE VISAS?Click to Open
We recommend that you connect with your counselors individually to confirm the status of their visa and flight as they will have the most up-to-date information that might not have been shared with
DO ANY OF MY PARTICIPANTS HAVE FLIGHTS?Click to Open
While some participants may have booked travel prior to COVID-19 reaching the pandemic level, CIEE and international representatives have been actively advising participants not to book travel at this time.
WILL MY PARTICIPANTS HAVE TO QUARANTINE UPON ARRIVAL IN THE U.S. AND/OR TO MY BUSINESS?Click to Open
Please follow requirements set forth by your state and local government officials. We ask that you provide housing and food for counselors who are required to quarantine upon arrival
WHAT SHOULD I DO IF A PARTICIPANT CONTRACTS COVID-19 WHILE ON PROGRAM?Click to Open
First, please assist the participant in seeking medical attention and notifying local health officials in accordance with your local and state guidelines. As the virus is easily spread from person-to-person, encourage the participant to have no physical contact and isolate themselves from others.
As always, inform CIEE immediately with any health and safety issues or concerns related to your Camp Exchange USA participant. For specific questions about medical coverage, please contact CIEE 1-888-268-6245.