Program Terms + Conditions

  1. I agree to take full responsibility for the on-time payment of the CIEE International Faculty Development Seminars (IFDS) program fee regardless of who makes the payment. If payment can not be made by the deadline specified on the invoice received from CIEE, I understand that I am responsible for signing a Late Payment Agreement with CIEE and paying an additional non-refundable deposit of $250 to secure my place in the program. The new payment deadline will be specified in the Late Payment Agreement. Participant confirmation in a seminar must be received no later than one week after the published application deadline. Upon confirming participation on a seminar, a non-refundable $500 deposit is required. This deposit must be received by CIEE within 30 days after confirmation. I understand that CIEE’s acceptance of my participation in the program will be withdrawn by CIEE if full payment for my participation in the program has not been received by CIEE at least 30 days prior to the program’s start date. Withdrawal of CIEE’s acceptance of my participation in the program means that I will not be allowed to participate in the program and I will pay to CIEE the withdrawal fees as outlined in point 2, below.

  2. Withdrawal from a confirmed seminar is subject to cancellation fees. Cancellations are effective only by written notice to CIEE and are effective as of the date of receipt by CIEE. If receipt is 44-30 days prior to the seminar start date, a cancellation fee of 25% of the program fee is imposed. If written notification is received 29-14 days prior to the seminar start date, a cancellation fee of 50% of the program fee is imposed. If written notification is received 13 or fewer days prior to the seminar start date, a cancellation fee of 100% of the program fee is imposed.

  3. Deferrals. Deferrals of enrollment for a one year period are permitted upon written notice to CIEE received at least 14 days prior to the commencement of the program.

  4. No partial refunds will be given for unused meals, hotel rooms, airport transfers, excursions, etc. for any reason whatsoever.

  5. If CIEE secures a visa for participant and participant withdraws or is dismissed from the program before departure or during the program, the participant may not use the visa to enter or remain in the program country. I understand that CIEE will report withdrawal to appropriate immigration officials of the program country.

  6. CIEE’s IFDS programs are based on group arrangements involving a minimum number of participants. In the unlikely event that a program is cancelled (due to low enrollment or any other reason that CIEE deems as reasonable), CIEE will refund all payments received, but will have no liability for any other expenses related to or preparing for the program or travel arrangements thereto.

  7. CIEE does not own or operate any entity which is to or does provide goods or services for your program (except that it employs resident directors and staff), including, for example, schools or school facilities, visa processing services, arrangements for or ownership or control over houses, apartments or other lodging facilities, airline, vessel, bus or other transportation companies, local ground operators, providers or organizers of optional excursions, food service or entertainment providers, etc. All such persons and entities are independent contractors. As a result, CIEE is not liable for any negligent or willful act or failure to act of any such person or entity, or of any third party. Without limitation, CIEE is not responsible for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind or the threat thereof, overbooking or downgrading of accommodations, structural or other defective conditions in houses, apartments, hotels, guesthouses or other lodging facilities (or in any heating, plumbing, electrical or structural problem therein), mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely, dangers associated with or bites from animals, pests or insects, epidemics or the threat thereof, sanitation problems, food poisoning, lack of, access to or quality of medical care, difficulty in evacuation in case of a medical or other emergency, or for any other cause beyond the direct control of CIEE.

  8. I understand that travel in other nations is not similar to travel within the United States. Programs outside the United States can involve inconvenience and risk, including, but not limited to, forces of nature, geographic and climatic conditions, different hygienic standards, infrastructure problems (including but not limited to road maintenance, transportation delays and accommodation conditions), civil unrest, political stability and terrorism. Medical services or facilities may not be readily available during all or part of a program and, if available, may not be equal to standards in participant’s home country. I assume all risk of bodily injury, death, emotional trauma, property damage, inconvenience and/or loss resulting from negligence or any other acts of any and all persons or entities, however caused, including, but not limited to, those risks mentioned above. It is my intention fully to assume all of the risks of travel and participation in the CIEE program and to release CIEE from any and all liabilities to the maximum extent permitted by law.

  9. I understand that I am obligated to comply with local laws and customs while traveling abroad. Many such local laws and customs may be substantially different from those in my home country. I recognize that my conduct can have an effect on the educational and other benefits intended by the program for other participants, hosts and myself. I agree to conduct myself in a manner that will support mutually beneficial interaction with other participants and hosts. I understand that conduct considered unacceptable to CIEE includes, but is not limited to, excessive use of alcoholic beverages, loud and/or abusive behavior toward others, sexual harassment, criminal conduct of any kind, use of drugs other than prescribed drugs for legal medicinal purposes, and/or unwillingness to cooperate with other members of the program, hosts and program management. Such conduct as well as any other conduct which in the sole discretion of CIEE may be damaging to the program, other participants, working relations with governments, suppliers and educational institutions with whom CIEE contracts/cooperates, and may lead to dismissal of a participant from the program. Dismissal of participant by CIEE will not reduce the obligation of the undersigned for payment of full program costs.

  10. I understand that I am solely responsible for any and all expenses and costs incurred by me before, during and after the program except for the costs of items, which are expressly listed in the on the IFDS website here. Under no circumstances will CIEE be responsible for any of participant’s expenses incurred in preparing for the program. Said expenses include, but are not limited to, advance purchase air tickets, equipment, passport fees, visa fees, medical expenses, or any other expense incurred by participant in preparation for the program.

  11. CIEE reserves the right to make changes in the program’s itinerary sequence, as well as other changes, including, but not limited to, substitutions of or changes in excursions, activities, lectures, site visits and topics listed currently in the catalog. Any and all such changes are without liability on the part of CIEE.

  12. If by my acts or omissions I cause or threaten to cause damage of any kind whatsoever to third parties, I accept full responsibility. Further, in the event of such damage or loss, I agree to indemnify and hold CIEE harmless from any and all actions taken by third parties for said damages or loss.

  13. I understand that I am solely responsible for my pre-seminar, seminar, and post-seminar medical care in all respects, including, but not limited to, obtaining and taking necessary medication(s), vaccinations and any other medical care and treatment. I certify that I will consult a physician qualified in travel medicine, immunizations and infectious/tropical diseases prior to my trip departure.

  14. All program participants are covered under CIEE Accident & Sickness Insurance. Coverage provided by this policy is meant to supplement private insurance and to provide coverage for activities related to traveling abroad. I understand that detailed information on the coverage of this policy has been made available to me. Further medical, evacuation, trip cancellation, trip interruption, baggage loss/damage, accident/sickness and any and all other applicable insurance is strongly recommended. I understand that health care and evacuations outside my home country are not covered by most standard insurance policies and can be extremely expensive. I am solely responsible for payment of any and all medical evacuation, trip cancellation, trip interruption, baggage loss/damage, accident/sickness and any and all other insurance expenses incurred by me during my program or related to my program. I understand I am solely responsible for my medical, psychological and physical condition during the duration of my program with CIEE. Should any medical, psychological or physical problems arise during the course of my program with CIEE, I am solely responsible for any and all care that I may need. I understand and agree that I am also solely responsible for paying for the costs and expenses of any such care.

  15. I certify that I do not have any physical or mental condition which will create a danger or hazard for me, other participants or hosts in the program. I understand that should I have a mobility issue that warrants accommodation, I will notify CIEE.

  16. I understand that perceived or actual epidemics (such as, but not limited to, SARS or Avian Bird Flu) can delay, disrupt, interrupt or cancel programs. I agree to assume all risk of any such problems which could result from any such occurrences.

  17. CIEE reserves the right to take photographic or film records of me and any program. I understand that CIEE may use such records for promotional and/or commercial purposes without limitation, payment of a fee and without liability.

  18. CIEE reserves the right to decline, accept, dismiss, or retain any person as a participant in any program at any time before or during the program for any reason whatsoever, without liability for refund of payment except refunds regarding cancellation by CIEE of programs will be issued as per the terms within.

  19. I agree to allow my name, address, e-mail address and telephone numbers to be distributed by CIEE to other program participants prior to departure.

  20. All program applications are subject to acceptance by CIEE in Portland, Maine, USA.

  21. In the event any part of this Participant Agreement, Release and Binding Arbitration form is found to be legally void or unenforceable, then such part will be stricken but the rest of this document will be given full force and effect.

  22. This Participant Agreement, Release and Binding Arbitration form shall be legally binding upon myself, my heirs, successors, assigns and legal representatives.

  23. Binding Arbitration. I agree that any dispute concerning, relating, or referring to this contract, the brochure, or any other literature concerning my program, or the program itself shall be resolved exclusively by binding arbitration in Portland, Maine, according to the then existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive Maine law. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.

  24. I have carefully read this document entitled Participant Agreement, Release and Binding Arbitration form and I have carefully read all of the CIEE catalogues, program brochures and other descriptive materials provided to me by CIEE relating to my participation in the program and I have understood all of the contents of all such documents. I understand and agree to comply with all stated terms and conditions set forth in this Participant Agreement, Release and Binding Arbitration form as well as those terms and conditions set forth in the CIEE catalogues, brochures and other descriptive materials provided to me by CIEE relating to my participation in the program. I understand that the terms and conditions in this document as well as the terms and conditions in all of the above stated documents constitute a binding contract between myself and CIEE.