Terms and Conditions

Terms and Conditions for all TEFL Courses

Terms, Conditions, and Binding Arbitration Agreement: Online TEFL Courses

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This form is important. It includes terms and conditions and releases CIEE from liability. All participants must sign this form.

FEES

For all CIEE TEFL courses, the participant agrees to pay in full before course start date.

Payment may be received by check or credit card. Credit card, Debit Card or ACH payment is available online. 

When paying with a credit card, please note there will be a 2.5% transaction fee applied.

ELIGIBILITY REQUIREMENTS

Timing: The course requires a commitment for the full-allotted time. For our 150-hour and Destination TEFL courses, 130 hours over 11 weeks, completed according to the syllabus. To receive the certificate, the participant will need to complete a 20-hour practicum, totaling a 150-hour certificate or 60-hours of teaching and learning abroad with Destination TEFL resulting in a 190-hour certificate. Course start dates are subject to enrollment. Courses have a minimum of 8 trainees and a maximum of 13 trainees. 60-hour certification will be completed over 6 months at the trainees own will, and the 30-hour course will be completed in 3 weeks.

Language ability: The course requires the participant to be competent in the English language to an advanced level (CEFR C1). A language evaluation is available before enrolling in the course for those who are unsure of their English proficiency level. Please contact CIEE TEFL to arrange an evaluation. 

Coursework requires reading, listening, speaking, and writing skills. Course outcome and evaluation will include elements of all four competencies. Students will perform coursework at an introductory university level.

Trainees must be capable of using a personal computer, as all coursework is completed online.

THE CIEE TEFL COURSE

This 150-hour course consists of a pre-course unit and 50 two-and-a-half-hour units, broken up into weekly modules. Units are designed to be engaging and relevant to the learner. The participant is also required to complete 20 hours of practicum.

After the pre-course week concludes, participants must complete 5 units per week (Module 1, Unit 1). These units will be available from midnight on the Monday morning of the course start date, until midnight on the following Sunday night. Trainees may work ahead two weeks.

Grading, evaluation, and course performance will be measured according to the following scale:

COMPONENT WEIGHT

'Make the Grade' Unit Quizzes: 25%
Module Graded Assignements: 25%
Final Graded Assignment: 25%
Final Exam: 25%

Certificates will be awarded upon completion of the course and practicum, indicating distinction, if achieved. A certificate will be issued upon completion of the core course and 60 hours of documented practicum. Participants must earn 70% or higher to pass the course.

To earn a CIEE TEFL Certification, trainees must earn at least 4 out of 8 on the practicum reflection and submit to CIEE passing practicum documents.

A distinction will be awarded to trainees that earn a 90%+ in the course, have participated on discussion boards, have attended at least 50% of the weekly tutorials, and have received an ‘outstanding’ grade on their practicum documentation. Trainees must earn a 70% or higher to pass. To earn a CIEE TEFL Certification, trainees must earn at least 4 out of 8 on the practicum reflection and submit to CIEE passing practicum documents.

An optional, additional 30-hour age-specific course (Teaching Adults, Teaching Teens, or Teaching Young Learners) is offered after completion of the core course for a discounted fee ($150 for 150-hour alumni).

GRADING AND PERFORMANCE

At the end of each week, on the concluding Sunday night (4:00am EST), if 5 units have not been completed, the incomplete section will remain open for that student for one week (7 days), allowing him or her to contribute to discussion forums and complete quizzes.

  • For every day that completing a Make the Grade- End of Unit quiz is delayed past the Sunday deadline, 10% will be deducted from the score for that exam, allowing for a total of 1 week delay with up to 70% reduction in the grade for that exam.
  • The weekly Module Graded Assignment is to be completed by Wednesday night. For every day that the weekly Module Graded Assignment is submitted late past the Wednesday deadline, 10% will be deducted from the score for the assignment, allowing for up to 1 week late submission with up to 70% reduction in the final grade for the assignment.
  • The Final Graded Assignment (that falls in week 8, worth 25% of final grade) must be completed by the Wednesday night of week 9. For every day that the Final Graded Assignment is submitted late past the Wednesday deadline, 10% will be deducted from the score for the assignment, allowing for up to 1 week late submission with up to 70% reduction in the final grade for the assignment.
  • The Final Exam (worth 25% of the final grade) must be completed by Sunday night on week 10 (along with the Make the Grade quizzes for that week). For every day that the Final Exam is submitted late past the Sunday deadline, 10% will be taken off the score for that exam allowing for up to 1 week delay with up to 70% reduction in final grade on the exam.

When a participant falls behind on his or her unit completion, notice is given. A participant can fall behind twice on the course, before being given the option either to abandon the course or transfer to another one at a later date, subject to availability of courses and the transfer fee policy.

Participants must maintain a performance grade of at least 60%. This applies to:

  • ‘Make the Grade’ Quiz scores
  • Module Graded Assignments

If, at 4 weeks a participant is performing below 60% in these two areas, he or she is given notice that performance needs to be improved and the participant will receive a tutorial from the tutor. If, at the 6 week period there has been no improvement, the participant will be given the option to abandon the course or transfer to another course at a later date, the precise course being subject to CIEE’s prior written approval.

WITHDRAWALS, TRANSFERS, AND REFUNDS

If needed, transfers can be made to a later course. The participant needs to transfer before the end of the 5th module (halfway to the end date of the course). Participants can transfer up to two times within a year. The first transfer will incur a non-refundable fee of $150, and the second transfer with incur an additional fee of $250.

The $100 reservation fee is nonrefundable. After $100 reservation fee is submitted, you will have up to six months to submit your $1000 enrollment fee and begin a course. If a participant notifies CIEE of withdrawal from the course up to a week before the official start date of the course, the participant is entitled to a full refund of his/her course fee ($1000). If a participant notifies CIEE of his/her withdrawal from the course within the week before the official start date he/she will be entitled to a refund of 50 percent of the course fee ($500). CIEE will not offer refunds after Friday at 5 p.m. EST before the official start date of the course.

In the event that a trainee does not turn in complete and required practicum documents (as stated in the course) within the allotted time frame (one month after the course ends), the trainee will have up to three months to complete his/her practicum for a $150 transfer fee. After this three-month period, the trainee will be charged a $250 fee to have his/her practicum documents graded. CIEE TEFL reserves the right to abstain from late grading for practicum documents.

In the event that a participant does not complete the course for any reason, there will be no refund of any part of the participant’s fees.

ANALYZING STUDENT COURSEWORK

CIEE TEFL staff may at times view and analyze participant course work, discussion board posts, tutorials, and any other activities related to completing the TEFL course. This research is conducted in order to continue to offer the best educational experience possible and to increase industry knowledge of best practices in online instruction. All reporting is done anonymously – your name and likeness will not be used in any presentations or publications that result from this research. If you do not agree, you must contact CIEE TEFL in writing before the start of your precourse module.

MURCIA PLACEMENT

CIEE TEFL has collaborated with the government in Murcia, Spain to offer positions as Language and Culture assistants to 150-hour TEFL current trainees and alumni. With this partnership, CIEE is solely a recruiter. CIEE will collect trainee resumes (on CIEE TEFL in Murcia application) and send completed resumes to the government in Murcia. Once completed resumes are sent, CIEE TEFL is no longer involved in the placement process. CIEE TEFL is not liable for placement location, visa assistance, insurance, accommodation, or anything else to do with teaching in Spain.

Once the CIEE TEFL course is completed and the final certification is sent, teachers in Murcia will no longer have any connection to CIEE other than traditional alumni benefits. 

In the unlikely event that you are not given a placement in Murcia, Spain, all withdrawals, transfers, and refund terms and conditions as listed above will apply.

CIEE PROGRAM PARTICIPANT CONTRACT FOR DESTINATION TEFL STUDENTS

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As a participant on a CIEE Destination TEFL Program, I am aware that my participation on the Program is contingent upon my agreement to uphold this CIEE Program Participant Contract and Forum and Methodology for Dispute Resolution Agreement as detailed below. 

This form is important. It includes terms and conditions and releases CIEE from liability. All participants must sign this form.

FEES

The participant agrees to pay all fees in full eight weeks before the program start date. All program fees are in U.S. dollars.

The balance of the program fee for the travel practicum program in Italy is $1,000. The fee for the travel practicum program in Thailand is $800. The fee for the travel practicum program in Spain is $900. The fee for the travel practicum program in England is $1000. The fee for the travel program in the Czech Republic is $900.

The entire balance of the program fee is due at least eight weeks before a program start date. Payment may be received by check or credit card. Credit card, Debit Card or ACH payment is available online. 

When paying with a credit card, please note there will be a 2.5% transaction fee applied.

ELIGIBILITY REQUIREMENTS

Participants must enroll in the 130-hour online course at least two weeks before a travel practicum portion. Classes begin every two weeks. 

Participants must be able to apply for and present a clean criminal background check. If an applicant is not of US citizenship, he or she should reach out to tefl@ciee.org for further instruction.

WITHDRAWALS AND REFUNDS

If a participant notifies CIEE of withdrawal from the program up to eight weeks before the official start date of the program, the participant is entitled to a 50% refund of the balance of his or her program fee.  If a participant notifies CIEE of withdrawal from the program after eight weeks before the official program start date, CIEE will not refund any part of the participant’s fees.

In the event that a participant does not complete the program for any reason, there will be no refund of any part of the participant’s fees.

CIEE TEFL assists with job networking abroad, but is not responsible for direct placement with schools utilized in Destination TEFL locations. Refunds are not offered as a result of dissatisfaction with a placement or failure to secure a placement. 

While CIEE works to provide professional guidance, a job offer, certainty of working conditions, or actual positions are not guaranteed.

CIEE makes no representation or warranty of any kind, expressed or implied, as to the suitability of the program for any participant or for any particular job. CIEE does not guarantee that this program will lead to any particular job or to any job placement.

TRAVEL

All travel arrangements, including flight bookings, are subject to the terms, conditions and cancellation policies of the travel or tour organizer or airline. Under no circumstances is CIEE responsible for any flight cancellation or flight change charges incurred, regardless of reason.

CIEE is not responsible for delays, cancellations, program changes or any other issues related to the program occasioned by events of force majeure or for reasons beyond its control such as but not limited to acts of God, acts of government, civil unrest, labor disruptions, epidemics or the threat thereof, terrorism or the threat thereof, changes in staffing requirements, etc.

All travel before, during and after the program is at the participant’s own risk. Any participant who chooses to operate motorized vehicles is responsible for obtaining all necessary licenses, permits and insurance and does so totally at his or her own risk. Operation of motorized vehicles is not recommended or condoned by CIEE.

PROGRAM REGULATIONS 

CIEE reserves the right to dismiss from the program any participant who is deemed, by CIEE, the host institution or local authorities, to be a danger to him or herself or others or whose conduct is deemed detrimental to the program or the host institution. In the event of such dismissal, CIEE shall not be held responsible for any airfare, charges, or any other expenses incurred by the participant, and will not return any fees paid by the participants.

The participant shall be responsible for and held liable for all of his or her acts along with any loss or damage that results from those acts while he or she is on the Program. In the event that CIEE, or any third party such as the host institution, and or any respective employees, or representatives of its or their entities suffers any loss or damage as a result of the acts of the participant, then the participant agrees to indemnify the party that suffered such loss or damages. Such claim for indemnification shall cover any and all reasonable claims, causes of action, judgments, losses, costs or expenses.

The participant is responsible for considering his or her personal health and safety needs when applying for or accepting a place on the program. If the participant suffers from any health or other condition that would create a risk for him or her while abroad, he or she should not apply.

The participant must supply CIEE with the name and contact details of next of kin, to be contacted in the case of an emergency.

The participant is responsible for reading and carefully considering all materials made available that relate to safety, health, legal, environmental, political, cultural and religious customs and conditions in their host community; and must be aware of local conditions that may present health or safety risks. Each participant must take full responsibility in the event that laws, regulations, or customs are broken, regardless of foreknowledge.

CIEE assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the locations on supplied lists of recommended housing. Inclusion on a list is in no way an endorsement by CIEE. CIEE is not in a position to vouch for these locations, nor has CIEE visited any of them. CIEE has compiled this list, but we take no responsibility for the condition of these locations.

RESPONSIBILITY

CIEE reserves the right to dismiss from the course any participant who is deemed, by CIEE or the course instructor, to be a danger to him or herself or to others, whose academic performance including English language ability is inadequate, who does not complete the course work in a timely manner, or whose conduct is determined in CIEE’s sole discretion to be detrimental to the success of the course. In the event of such dismissal, CIEE shall not be required to return any fees paid by the participants.

In some cases, CIEE TEFL offers job placement guidance as a service to course graduates. Recommendations do not constitute firm job offers. While CIEE works to provide the best guidance possible, a job offer, certainty of working conditions, or actual positions is not guaranteed.

CIEE makes no representation or warranty of any kind, expressed or implied, as to the suitability of the course for any participant or for any particular job. CIEE does not guarantee that this course will lead to any particular job or to any job placement. The grading of the various components thereof, the tutoring and placement guidance are done by third party contractors. CIEE is not responsible for any negligent or willful conduct on the part of any such persons or entities.

CIEE is not responsible for delays, cancellations, or any issues related to the program for reasons of force majeure or for reasons beyond its control such as but not limited to acts of government, labor disruptions, changes in staffing requirements, etc.

Binding Arbitration. I agree that any dispute concerning, relating to or referring to this contract, the brochure or any other literature concerning my program, or the program itself, shall be resolved exclusively by binding arbitration in Portland, Maine, according to the then existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive Maine law. The arbitrator and not any federal, state or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.